Site Submission

Site Details

Site name or number Use the official building name or street number where possible

Road name Enter the street or road name associated with the site

Town or city Helps confirm the correct site location

County Optional, but useful for regional identification

Postcode Used to validate the site location

Are you a PRISM subscriber? PRISM provides access to compliance data, alerts and reporting

Landlord name? The legal owner of the building or estate

Duty holder / Managing agent? The party responsible for managing health and safety duties

Type of occupier? Details whether the building is residential, commercial or mixed

Will the consultant have an onsite escort during visits? Helps plan site access arrangements and supervision needs

Are there restrictions on taking photographs? Identifies privacy, security or confidentiality limits on site

Is security clearance required? Details whether background checks are required for site access

What is the property used for? (select all that apply)

What site security measures are in place? (select all that apply)

Which areas of the site are you responsible for? (select all that apply)

Communal Internal Areas Only Communal Internal and External Areas Only Entire Property External Areas Only Tenants Demise (please specify) Other (i.e. roof area only – please specify)

General Property Information

Building height (metres)? Learn how to measure building height

Listed building status? Learn more about listed building classifications

Approximate year built? Provide an approximate build year (e.g. 1965 or 876).

Total number of exits? What should be counted as an exit?

Total number of staircases? Learn which staircases should be included

Total internal floor area (approx.)? How to estimate internal floor area

Are there balconies on site? What is considered a balcony for assessment purposes

Site Category? Is the site a high-rise, medium rise etc

Property Metrics

Total number of riser cupboards? Learn what is typically considered a riser cupboard

Type of roof? Learn how to identify common roof construction types

Total number of floors? Learn how floors should be counted for assessment purposes

Total number of lifts? Learn which passenger and goods lifts should be included

Date of last lift routine service? Learn how often lifts are normally serviced

Expiry date of lift insurance? Learn about lift insurance and statutory inspection requirements

Total number of plant rooms? Learn what is typically considered a plant room

Number of external areas to be assessed? Learn what may be considered an external assessable area

Total number of car parking spaces? Learn how car parking areas are typically counted

What assessments or surveys do you require?

Health Safety & Fire Assessment (including fire doors) Water Hygiene Risk Assessment

Asbestos Survey

Fire Strategy Assessment Working at Height Assessment Building Safety Case Review Non-Standard Survey

Health Safety & Fire Assessment (including fire doors)

Preferred visit start date When would you ideally like the assessment visit

Is a current Health & Safety risk assessment available? Learn what is considered a current H&S risk assessment

Is a current Fire Risk Assessment available? Learn what qualifies as a valid Fire Risk Assessment

Is a current fixed wiring survey available? Learn what a fixed wiring inspection (EICR) includes

Can you provide details of any electrical remedials? Learn what is typically considered electrical remedial work

Are current fire safety checks available for the building? Learn what routine fire safety checks normally cover

What is the site’s fire evacuation policy? Learn about common fire evacuation strategies

Number of communal fire doors? Learn what is considered a communal fire door

Total number of flat front doors? Learn what is considered a flat front door

Which is the local Fire & Rescue Service? Find the Fire & Rescue Service responsible for your area

Has the site had enforcement action by local or fire bodies? Learn about enforcement notices and inspections

Asbestos Risk Assessment

Water Risk Assessment

Preferred visit start date When would you ideally like the assessment visit

Is a current Water Hygiene Risk Assessment available? Learn what a Water Hygiene (Legionella) risk assessment covers

Are schematics available? Learn more about water system schematics

Total number of cold water storage tanks Enter the total number of cold water storage tanks on site

Total number of hot water calorifiers Include all hot water calorifiers serving the site

Total number of water outlets Include taps, showers, outlets, and similar water points

Total number of cooling systems Include cooling towers or other water-based cooling systems

Total number of deadlegs Enter the number of known or suspected deadlegs in the system

What is the location of outlets/systems? (select all that apply)

Communal spaces Roof Through tenant demise Outside Basement Other Unknown N/A

Project Scope

Are there any vacant floors on site? This helps identify additional risks linked to unoccupied areas

Any other relevant information we should be aware of? Use this space to highlight anything that may affect access, safety, scheduling, or any planned or ongoing works that may impact the site.